Hanson Preservation Committee Minutes~
January 20th, 2010
Meeting was called to order at 7:01 p.m.
Members present: Bill Strait, John Kemmett, Patty Norton, Bob Sears, Allan Clemons, David Harris,~ Phil Lindquist, Bill Clay, Laura FitzGerald-Kemmett
Not Present: ~
Communications and Updates:
Bob announced the closing date for the warrant for the May town meeting -- doesn’t affect us.
Bob read the letter from Merry concerning the submittal of the annual report of the committee for the 2009 Town Report. Dave Harris had already taken care of it. A vote to accept the report submitted was taken: 9-0-0
Old Business:
Motion to approve the minutes of December 17, 2009~ 7-0-2
Discussion of the financial report was passed over so that Bob could meet with the town accountant to get a better understanding of its content.
Phil will give Bob updated copies of the pre-application and application. Committee was in agreement that the applications and time schedule were correct.
There was no update from the town clerk on the status of the records restoration and preservation.
The Nathaniel Thomas Mill deed conveyance is moving forward. There was a question regarding the 21E report whereabouts. Bob would check the original application to see if it was attached.
Laura, Bob, and John had met and set up an agenda for the February open forum.
Patty will place an announcement of the February 10 open forum meeting on the announcement board on the town hall lawn.~
Patty showed us a picture of what Yarmouth uses to identify properties that had used CPA funds. It was noted by Bob that administrative fund could be used to purchase these.
New Business
A discussion regarding the keeping of record resulted in the committee approving an expenditure of up to $400 (?) for a lockable four drawer file cabinet. Patty will see Merry as to where we can keep this in the town hall.
Dave Harris passed out a list of meeting rules for the committee to adopt. Bob went over each one and asked for comment. In rule #2 the following was inserted, “A total of fifteen minutes (15) has been allotted for the public to speak . If more time is needed the subject will be placed on a future agenda (additions in red)
All committee members were urged to get their committee members and commissioners to attend the open forum meeting.
Bob informed the committee that he had been in touch with the Coalition regarding the use of administrative expense money being used to fund the open space master plan for a two year extension with the state. The cost would be $2000. Some discussion followed the motion to approve the expenditure. It was suggested that perhaps $1000 would be more appropriate. It was also mentioned that other committees and commissions might utilize these funds or apply for funds to get a professional consultant to help formulate a plan of action.
The motion to approve the expenditure of $2000 for funding the extension to the open space master plan was made by John Kemmett and seconded by Allan Clemons~ Vote: 5-4-0
still need to go over scoring on the application at some future meeting
need to look at the date for the April meeting
Next meeting will be February 10th, 2010, at 7:00 pm in the Selectmen’s Room
Meeting adjourned at 8:35 pm. vote: 9-0-0
Respectfully submitted:~
David K. Harris, Jr.~ ~ Clerk
minutes approved:~ 3/17/2010~ ~ ~ ~ ~ ~ vote: 9-0-0~
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